MVR ERP

Welcome

Quick start

Vendor payment suggestion — bill-wise, from each vendor's credit days

Latest vouchers

Date *

Basis

Remarks

Pick the item: the system balance loads by itself. Type what you physically counted. Only items whose count differs are saved; the difference becomes the adjustment. The same voucher is made automatically when you change Confirm Physical Stock inside a Sales / Dispatch / Purchase voucher.

#	Item	System balance	Physical count	Difference

Open From To

Drag a column header here to group by that column

Add HSN Code

HSN Code

GST Rate

Description

⚖ Trial Balance — OURS vs ALIGNBOOK (as on GL export date)

Ledger	Our Dr	Our Cr	Alignbook	Difference	Basis

⚖ Books (Final) — MVR ka apna General Ledger vs Alignbook

Har voucher (invoice, note, receipt, payment, journal, expense) ko double-entry me post karke MVR ka apna GL banata hai — phir Alignbook ke General Ledger closing se ledger-by-ledger milata hai. Cave rule: Total Debit = Total Credit (paisa-to-paisa). Pehli baar Alignbook ka General Ledger export upload karein.

Sirf farak wale dikhao

Ledger	Group	MVR (₹)	Alignbook (₹)	Difference

Ledger detail.

👤 Users & Logins

Har staff ka apna username + password. Super Admin = poori screen (jaisa aapko dikhta hai). Staff = Import, Company Setup, Users, Books(Final) chhupe rahenge; baaki entry + reports kar sakte hai. (Password dobara nahi dikhta — sirf naya set kar sakte hai.)

Username *

Password * (min 6)

Role *

Username	Role	Active	Reset password	Action

Customer *

Date *

Voucher No

Amount (₹) *

Cash / Bank

Ref / Cheque / UTR No

TDS deducted (₹)

Bank Charges (₹)

Narration

✎ Private note (internal — never printed)

Date *

Voucher No

Paid From (Cash / Bank) *

Ref / Cheque / UTR / Bill No

Narration

✎ Private note (internal — never printed)

#	Ledger *	Party (only for Debtors / Creditors ledgers)	Debit (₹)	Credit (₹)	Memo
	Total		0.00	0.00

Built from Alignbook's own entries (GL, Journal Book, Expense register). Change a group or nature here — it is saved at once. Nothing is deleted; inactive ledgers vanish from dropdowns only.

By Sub-ledger (sector view — e.g. all ASTRAL customers together)

click to show / hide

By Alignbook ledger (their unit of comparison — one ledger may hold several of our records)

click to show / hide · needs Import card 9

GST Type

Cash/Credit

Customer *

Date *

Invoice No

Ref No / PO No

Ref / PO Date

Salesman

Tax

Bill To

Select a customer...

Ship To same as billing

Same as billing address

SNo	Select Item	Description	Sub Item	Make	Qty	Rate	Disc %	Amount	GST %	Taxable	Balance Stock	Confirm Physical Stock

Layout

Terms & Conditions

✎ Private note (internal — never printed, never copied to the customer)

Remarks

Item Value0.00

Discount0.00

Taxable0.00

Tax Amount0.00

FREIGHT

TCS

ADVANCE PAYMENT

Round Off0.00

Doc Amount0.00

Add Sub Item (Size)

Sub Item Name *

Scope

Loading…

Add Godown

Name *

Address

City

Basic — Company Name & Statutory Info

Name *

Print Name (on invoices)

Short Name

Code

GSTIN (15 chars)

PAN

CIN

Communication

Address

Address line 2

City

State

Phone

Stock Rule (Mustafa requirement #1)

Stock reduces on which document?

Customer Outstanding (R9)

Voucher Numbering

Invoice Print Texts

Bank Details (prints above declaration)

Declaration

Terms and Conditions (one per line)

Logo

GSTIN, PAN and address print on every invoice (GST Rule 46) — fill them before Phase 2 billing.

Financial years — one set of books per year (Build 48)

Open books for another year (write like 2025-26)

The new year gets the SAME masters (items, parties, ledgers, HSN, settings) and NO vouchers, in its own file. Switch years with the drop-down at the top of the screen. A voucher can only be saved inside the year whose books are open.

Close a year → carry opening to the next (Build 58)

Takes the CLOSING of the "from" year — every party's unpaid bills (bill-wise, so ageing continues) and every item's closing stock — and writes them as the OPENING of the next year. Back up is automatic. GL / cash / bank / capital / expense openings still come from the opening Trial Balance until the finance-voucher import (next build).

Close this year

Into (opening of)

Overwrite — redo the opening even if the next year already has its own vouchers

Login password (Build 46)

Current password

New password (min 6)

First-run password is mvr@2026 — change it today. Every computer on the network needs this password to open the ERP.

⚡ Fetch from Alignbook (API) — no Excel

Your Alignbook login is typed HERE by you and goes only from this engine to Alignbook. If you tick Remember on this PC, it is saved on THIS computer (only) so next time it connects on its own — one-click Synchronize now, no re-typing. Vouchers land in the year whose books are open now (); a voucher of another year is left waiting, never forced in.

Alignbook login id (email / mobile) *

Alignbook password *

Server

Alignbook API key * (Alignbook checks it before the password)

Remember this login on this PC (for one-click Synchronize next time)

Import Item Master from Alignbook

Upload the Excel file exported from Alignbook (Inventory → Item Master → Export). Items, HSN codes with GST rates, and units are created automatically. Items already present are skipped — importing twice is completely safe.

Import HISTORICAL Invoices from Alignbook Registers (Build 45)

Upload the line-wise register exports. Original voucher numbers are preserved, taxes are taken exactly as billed, sales returns are separated automatically, and the voucher series continues after the last imported number. Re-running is safe — existing vouchers are skipped.

Sales Invoice Register (.xlsx)

Purchase Invoice Register (.xlsx)

Estimate Register (.xlsx) → Quotations

Sales Order Register (.xlsx)

Dispatch Register (.xlsx) → Challans

Import OPENING STOCK (Stock Trial as on 01/04/2026)

Upload Alignbook's Stock Trial exported for 01/04/2026 to 01/04/2026. The Opening Qty column becomes MVR ERP's opening stock (negatives preserved).

Import GENERAL LEDGER (chart of accounts + Alignbook balances)

Step 1 — chart + balances

Step 2 — journal/expense/opening LINES (same file)

Step 4 — JOURNAL BOOK (party adjustments)

Step 3 — BANK attribution (same file: puts every receipt/payment on its true account)

Import MONEY History & OPENING OUTSTANDING (Build 45)

Order matters: 1) both Billwise Outstanding files (old bills as on 01/04/2026) 2) Vendor Billwise Payment Detail (bill-number bridge) 3) Receipt Register 4) Payment Register 5) Receipt Payment Voucher register (Finance side). Then GL Steps 1-4. Re-running is safe.

1a. Customer Billwise Outstanding 01/04

1b. Vendor Billwise Outstanding 01/04

2. Vendor Billwise Payment Detail (bridge)

3. Receipt Register

4. Payment Register

5. Receipt Payment Voucher register (Finance side — the Zoho-period receipts)

Auto-adjust oldest bills first (else stays On Account)

Build 45 — bill-wise truth as on the freeze date Run in this order AFTER cards 1-5 and GL Steps 1-4: 6 → 7 → 8.

6. Twin repair (same party as customer AND vendor)

7. Customer Ledger / Vendor Ledger export (sets the opening from the ledger — the truth)

8. Bill Wise Outstanding as on freeze date (customer / vendor file)

9. Ledger map — same Customer / Vendor Ledger file as card 7 (learns which of our records post to which Alignbook ledger)

Build 45 — every Alignbook voucher becomes an MVR voucher Run AFTER GL Steps 1-3. These replace GL Step 4 and the journal/expense part of Step 2.

10. Journal Book → real Journal vouchers (JV)

11. Expense Journal Register → real Expense vouchers (EXP)

12. GST-TDS on receipts from the Customer Ledger export (Alignbook's Receipt Register omits it)

13. Fill Sub Items (sizes) into existing lines — register export WITH the "Sub Item" column ticked in Alignbook's column chooser

Build 45 — every Alignbook voucher becomes an MVR voucher

10. Journal Book → real Journal / Expense vouchers (A/ series). Replaces GL Step 4 and the journal part of GL Step 2

11. GST-TDS on receipts — from the Customer Ledger export (the Receipt Register does not carry it)

12. Chart of accounts — classify every ledger (first cut) and export it for refining

Build 46 — allocation repairs (run after card 2, before go-live)

R1. Check allocation health (over-adjusted receipts / bills, phantom rows, vendor snapshot)

R2. Remove phantom allocations (receipt's own number used as a bill — money returns On Account)

R3. Re-link vendor payment allocations through the Rosetta map (import card 2 FIRST, then run)

R5. Parties that are NOT in Alignbook's Bill Wise file and are nil in our ledger too: settle them nil (clears old mis-matched allocations). Parties with a ledger balance are left alone and listed

Parties created by imports (name only) — review, complete or merge them

R4. Then import card 8 for VENDORS (Bill Wise Outstanding as on freeze date) — makes vendor bill-wise exact card 8 is above: choose Vendor in its drop-down

Import Sub Items (Sizes) from Alignbook

Upload the Sub Item List export (Inventory → Sub Item). Rows without an item name become COMMON sizes available to every item.

0. Party Master (Build 45+) — USE THIS, not the two old cards below

Upload the Alignbook Customer Master and Supplier Master exports. Every column is kept; Is SubParty / Under Party become Main / Sub; Is Common is flagged.

Customer Master

Supplier / Vendor Master

Import Customers from Alignbook (old card — only if you have the "With Contact Detail" export)

Upload "Customer Master With Contact Detail" export. GSTIN, PAN, address, state (auto-detected from GSTIN), credit terms and ledger groups all come in.

Import Vendors / Suppliers from Alignbook

Upload "Vendor Master With Contact Detail" export. Vendor code series (1-lakh series) stays separate from customers, exactly like Alignbook.

Welcome

Quick start

Vendor payment suggestion — bill-wise, from each vendor's credit days

Latest vouchers

Create New Item Master

Add HSN Code

⚖ Trial Balance — OURS vs ALIGNBOOK (as on GL export date)

⚖ Books (Final) — MVR ka apna General Ledger vs Alignbook

👤 Users & Logins

By Sub-ledger (sector view — e.g. all ASTRAL customers together)

By Alignbook ledger (their unit of comparison — one ledger may hold several of our records)

Terms & Conditions

Create New Customer

Add Sub Item (Size)

Add Godown

Basic — Company Name & Statutory Info

Communication

Stock Rule (Mustafa requirement #1)

Invoice Print Texts

Logo

Financial years — one set of books per year (Build 48)

Close a year → carry opening to the next (Build 58)

Login password (Build 46)

⚡ Fetch from Alignbook (API) — no Excel

Import Item Master from Alignbook

Import HISTORICAL Invoices from Alignbook Registers (Build 45)

Import OPENING STOCK (Stock Trial as on 01/04/2026)

Import GENERAL LEDGER (chart of accounts + Alignbook balances)

Import MONEY History & OPENING OUTSTANDING (Build 45)

Import Sub Items (Sizes) from Alignbook

0. Party Master (Build 45+) — USE THIS, not the two old cards below

Import Customers from Alignbook (old card — only if you have the "With Contact Detail" export)

Import Vendors / Suppliers from Alignbook

⚠ STOP — the ENGINE on this computer is OLD